Receiving of re-issued documents (copies)
Discovery of new documents
address us with a request of getting new documents or re-issued documents
(duplicates) in registry offices, courts and archives. This process is
officially called discovery of documents.
requests occur when the documents (certificates) are of old form, when they are
issued before 1998. Such documents are not accepted for affixing Apostille. Originally
issued documents or documents of old form are prepared only for the countries
applying legalization of documents.
for discovery of documents may be sent in written form by the documents owners
directly at the address of archive institutions of Ukraine. But they may spend long
time waiting for the answer, too.
To speed up
this process, we offer you help in getting re-issued documents or discovery of
new ones. Our translation bureau may also send one of its employers to any
Ukrainian city for getting exchange (re-issuing) of documents. For this purpose
you give us the original documents that need to be exchanged or the copies of
lost documents that have to be re-issued.
An obligatory requirement is a Power of Attorney from the
documents owner that has to be certified by a notary or in Ukrainian consulate
in the territory of the state where the Client currently stays.
of discovery of (re-issued) documents depends on the region of Ukraine and on
organization that issues documents.
A summary for discovery of documents about
registration of civil status acts in Ukraine.
certificates are re-issued for the persons for whom a civil status record was
made, and the re-issued birth certificates of children may be issued to their
parents or foster parents.
re-issued birth certificates of children under 18 my also be issued to guardians
or tutors of a child or administration of children institutions where children reside
and get education. The persons aged 16 may get the certificates re-issued when
they produce their passport.
To a person
deprived of parental rights the birth certificates of their children may not be
re-issued. While re-issuing a birth certificate the information about parents
is given in full conformity to the data of the birth record.
certificates are re-issued to the relatives of the late person only (their
children, including adopted children, their spouses, their brothers and
sisters, their grandfather and grandmother on the father's as well as on the
mother's side of the family). Their family relation shall be duly documented.
certificates about a marriage that has been dissolved are not issued. In this
case upon request of the applicants a certificate of the standard form is
certificates about registration of civil status acts are issued to the persons
for whom a civil status record was made. Besides, the birth certificates,
marriage certificates, marriage dissolution certificates, certificates of name
change, of making amendments, additions, corrections to the record are issued
to direct ascendants or descendants and to foster parents, guardians or tutors.
application for re-issuing of a certificate are included: the surname, name,
patronymic name and address of an applicant; the surname, name, patronymic name
of a person whom this certificate concerns; what kind of a certificate is
needed; when and by what registry office a record was made; the aim of
requesting of a re-issued certificate.
If a birth
certificate is requested, the surname, name and patronymic name of the parents
are also mentioned. While discovery of a marriage certificate or a certificate
about dissolution of marriage is also mentioned the person with whom the
marriage is registered or dissolved.
persons not related to an applicant the re-issued certificates or documents are
issued only when a Power of Attorney is produced.